Revenue Defaults Tab

The Details section displays the revenue default detail information.

1. Select the Allow Multiple Users in One Batch check box if multiple cashiers should have access to the same receipt batch at the same time. If not selected, the system will not allow multiple cashiers to use the receipt batch at the same time. The check box is cleared by default.
2. Select the Use Credit Card Integration check box to enable integrated credit card features in Revenue Collections.
3. Select the Require Check Number check box if check numbers are required when recording check type payments. If not selected, the check number will be optional. The check box is cleared by default.
4. Select the Require Credit Card Information check box if credit card information (card # and expiration date) is required when recording credit card type payments. If not selected the credit card information will be optional. The default is cleared.
5. Select the Require EFT Information check box if you would like to make EFT related entry fields required on the Receipts page for users entering EFT type payments. Clear this check box if EFT related entry fields should be optional during payment entry.
6. Select the Summarize General Ledger Cash Journal Entries check box if all cash general ledger entries for revenue collection and receipt deposit batches should be summarized by default when posted. When the check box is cleared, G/L cash entries will not be summarized.
7. Select the Summarize General Ledger Non-Cash Journal Entries check box if all non-cash general ledger entries for revenue collection and receipt deposit batches should be summarized by default. When this check box is cleared, G/L non-cash entries will not be summarized.
8. The Use Deposit Batches check box is only visible if your organization is licensed to Bank Reconciliation and indicates whether deposit batches are used to create the Revenue Accounting journal entries. If this check box is selected, the Centralized Revenue Collection Department field is required. The check box is cleared by default.
9. The Increment Counter Numbers Based on Fiscal Year check box determines which Counter Year sequence to use. If the check box is selected, the contract number uses the fiscal year value as the prefix. If this check box is not selected, the calendar year is used as the prefix.
10. The Include Fiscal Month In Receipt Batch Number-check box determines whether the first two digits of the batch number (after the year) display the month of the fiscal year. For example if the fiscal year starts in January (01) and the receipt is created in June (06), then the batch number would start with '06' since that is the month of the fiscal year for that batch. The batch number is automatically assigned by the system.
11. Select a Position Cursor to determine where on the Receipt page the cursor is located when the screen is opened for revenue collection transactions.

The Processing Options section displays the revenue collection processing options.

1. Select a Centralized Revenue Collection Department, to default this department as the responsible receipt batch department automatically when new receipt batches get generated, if revenue collection is done in a central location. The department you select is used on the “Revenue Collection Batch” page. Information in this box is required if the Use Deposit Batches check box is selected.

   If entered, all journals from the sub ledger will be assigned to this central department. If not defined, the post may make multiple journals, one for each department specified on a receipt batch.
   

2. Select the Allow Changes to Approved Batches check box to give users the ability to add/edit/void receipts and batches that have been approved. The check box is cleared by default.
   
3. The Receipt Batch Validation and Approval Sequence displays the method to use when processing or approving receipt batches. The default is Require Approvals for Validation. The available options are:
   • Require Approvals for Validation–If selected, the receipt batch must be fully approved before it can be validated.
   • Require Validation for Approvals–If selected, the receipt batch must be validated before it can be approved.
   • Require No Dependencies–If selected, receipt batches can be validated and approved in any sequence.

The Sales Tax Information section displays how the sales tax is applied.

1. Enter the applicable Sales Tax Percent as a percentage (for example, .03 = 3% and should be entered as 3). The default is 100.00%. Negative percentages are not allowed; it must be a positive number. The percentage must be greater than or equal to zero and less than or equal to 999.99%. This can be applied to payment codes and will be calculated automatically when a payment code is selected that calculates sales tax.
2. Select the Payment Code that identifies the type of sales tax being recorded. When sales tax is auto calculated it will go to the payment code defined in this field. The payment code selected is used on the Receipt page.

The Receipt Options section displays the defaults for how receivable ledger and payment information prints on the receipt.

1. Select the Print A/R Subledger Detail check box to print the accounts receivable sub-ledger detail on receipts.
2. In Print G/L Distribution on Receipts, select the option that indicates what general ledger distribution information should print on receipts. The options are: None, Credits, All. The default option is Credits.
3. In Print Payment Information, select the option to determine how the payment information is displayed when printed. The options are: 
   • Summary–Cash total, check total, charge total, or other total.
   • Detail–Lists all checks, charges, and other transactions in detail.
   • Both–Both summary totals and detail.
4. ThePrint Transaction Detail on Slip Receiptscheck box is cleared by default. Select it is transaction detail should be printed on receipts printed using a slip printer.
5. ThePrint Payment Code on Slip Receiptsvalue determines how much payment code information prints on the receipt printed with a slip printer. The options are Code, Description, and Code and Description.Code is the default value.